How to Write an HR Executive Cover Letter

HR University’s HR executive career guide helps you progress in your HR executive career. This article offers an insightful overview of crafting an outstanding HR Executive cover letter, including templates and examples. 

What Are HR Executive Cover Letters?

The HR executive cover letter highlights your experience and expertise in the role. It is a short and crisp but fundamental document that helps employers hire the best fit for an HR executive’s position. 

An HR executive cover letter adds more value to your resume. Make sure that you don’t copy and paste everything from your resume, as the cover letter aims to highlight the few most relevant accomplishments that can add value to the HR executive’s role.

HR Executive Cover Letter – A Step-by-Step Guide

Below are a few simple steps to consider while creating an HR executive cover letter.


HR executives have outstanding ethics, communication, problem-solving, monitoring, and teamwork skills. To create a remarkable cover letter, make sure you research the company and its core values and tailor your experience and skills. This will make your HR executive cover letter more valuable. 


Using the same cover letter for multiple jobs shows a lack of interest from the candidate. You must study each job’s requirements and customize your cover letter. You can use a template, but you must tailor the content for any new application. 


Nobody has extra time to go through multiple pages. And, you must keep the cover letter to one page. Stick to adding relevant and valuable skills and experiences to the cover letter. In addition, keep it simple in terms of format, design, font, color, and content. 


Your cover letter adds more value to your application, including your resume. Utilize the cover letter to highlight your achievements and experience in the HR executive’s role. 

You can add your academic achievements, internships, and training programs if you have no professional experience working for the role.  


Review your cover letter for structure, grammar, and spelling errors. You can ask your peers, colleagues, and friends to review it to get feedback. 

Now that you know the process flow and purpose of creating an HR executive’s cover letter. Let’s start creating it.  

The Purpose of Cover Letters?

The cover letter aims to help the hiring manager consider your application for the HR executive role among numerous candidates. Therefore, make sure your cover letter carries a storyboard that shows the value you can add to the company and the role. 

Put the core competency “communication” for the HR executive role into action and write a flawless cover letter highlighting your expertise and experience. While writing a cover letter, answer the following questions:

  • What makes you the best candidate?
  • Why are you interested in the HR executive role and human resources?
  • Why do you want this job position in this company?

Creating an Outline for HR Executive Cover Letter

Your HR executive cover letter must follow the given structure and guidelines. 

  1. Use template – (you can find one here in this article below) 
  2. Header 
  3. Date
  4. Hiring manager’s details 
  5. Opening – Greetings
  6. Introduction
  7. Body text
  8. Conclusion 
  9. Sign Off

What to Include In Your HR Executive Cover Letter?


  • Page margins (one-inch both sides)
  • Spacing (single line)
  • Font size (12)
  • Font color (black)
  • Background color (white)


  • Add your complete name (top-left corner) 
  • Add your contact details (contact number, social accounts, websites) 
  • Add your city 
  • Add the date 

Opening – Greetings

  • Add the hiring manager’s name or use “Dear Ms/Mr.


  • Start the first paragraph with an inspiring hook. Try to gauge the hiring manager’s attention from the start 
  • Mention the position for application 

Body Text

  • Customize your cover letter as per the HR executive’s role 
  • Highlight your experience and expertise in the HR executive’s role
  • Share your ability to manage and lead HR functions
  • Add short case studies or testimonials from your previous experience that shows your authority in the HR domain. (1-2 lines)
  • Show your experience in an HR executive’s role (like supervising HR staff, identifying training needs, choosing suitable candidates for the company, and more). 
  • Add statistics and metrics to add credibility to your achievements
  • Share your admiration for the HR executive role in your respective company. Here you can address the company’s HR processes, values, and more. 


  • Add a short conclusion sharing your excitement for the role (1-2 lines)
  • Close the cover letter with Yours Sincerely or Best Regards.” 

Sign Off

  • Include a digital signature copy under “Best Regards.”
  • Add your complete name under the digital signature

HR Executive Cover Letter Examples

Below are a few samples of an HR executive cover letter for you to start.

Example # 1

Dear [Hiring Manager]

It is exciting to apply for the HR executive role at ABC company. Developing HR structures and managing policies and procedures is my passion. And I am confident that my experience can add more value to ABC company’s human resource department. 

In my current role at 123 company, I am responsible for supervising and coordinating with HR staff, headhunting, identifying training needs, payroll management, adhering to labor laws, and reporting to higher management. I have implemented a full-scale healthcare policy and saved my current employer $20,000/- per annum for the past two years. 

ABC company’s HR structure fascinates me, in particular your employee benefits procedure. I believe I can be a valuable asset to ABC company’s HR structure, bringing my past experiences. 

“Please contact me at [contact information]. I will be happy to share more about my experiences and qualifications in detail. Thank you in anticipation for considering my application.

Looking forward to hearing from you.”


Example #2 

Greetings [Hiring Manager],

As a skillful HR executive with 3+ years of expertise managing and supervising HR functions, I am excited to join ABC company in the HR executive job. I am passionate about building HR structures. 

I excel in supervising and coordinating with HR staff, headhunting, identifying training needs, payroll management, supporting employees’ training needs, and adhering to labor laws. I have expertise in scheduling effective training programs for employees to increase productivity. For example, my recent initiative of “evaluating employee training needs on targeted skills” resulted in a 10% growth in sales during the past six months. 

ABC company’s HR structure is an inspiration for me. Your employee retention rate stands above 90%, which is exceptional, and I am confident that I can add more value to ABC company’s HR structure and policies.  

I am eager to participate in ABC company’s future and HR success. Enclosed is my resume for your kind perusal. 

Thank you 



HR Executive Cover Letter Template

[Full Name]

[Contact Number]


[LinkedIn, Website URL]

[Address, Date]

[Hiring Person’s Name]

[Hiring Person’s Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name],

I am eager to join [company] as a . I have experience in [list of relevant experiences], and I have [list of skills]. I am confident that I can add more value to this position.

As the [past/current job] at [previous/current company], my roles are [list main roles/ responsibilities]. During my tenure as a [previous/current job title], I [elaborate major accomplishments as a HR executive].

Your [talk about any of the company’s recent projects] speech/article/initiative/structure is admirable. I wish to join the position because [state why you want to join the company]. I wish to share my expertise in [list relevant skills to the position].

Enclosed is my resume to share details about my academics, experience, and expertise. 

Please feel free to contact me at [contact information]. Thank you, and I look forward to hearing from you. 



Josh Fechter
Josh Fechter is the founder of HR.University. He's a certified HR professional and has managed global teams across 5 different continents including their benefits and payroll. You can connect with him on LinkedIn here.